SANDBURG PARTICIPATION IN FEDERAL CARES ACT /HEERF FUNDING PROGRAMS

American Rescue Plan (HEERF III)

Higher Education Emergency Relief Fund(HEERF II)

Coronavirus Aid Relief, and Economic Security Act of the CARES Act (HEERF I)

 

Carl Sandburg College will participate in the HEERF programs to provide Emergency Financial Aid Grants to the qualifying Sandburg students. This webpage provides the required disclosures as outlined by the Department of Education.

Sandburg is committed to serving our students during this time, providing quality education, and allowing our students to move forward with their educational goals.

 

HEERF GRANTS AND DISTRIBUTION REPORTS

Sandburg signed the Certification and Agreement on April 10, 2020, and received its allocation on April 22, 2020. The agreements below outline the purpose of the HEERF awards and specifies the requirements for institutional and student use. This statement serves as our assurance that Sandburg has used or intends to use no less than the required amount of funds to provide HEERF grants to students. 

  • The CARES Agreement (HEERF 1) provided Sandburg $1,175,052
    • 50% of the funds received under this agreement, or $587,526 will be used to provide Emergency Financial Aid Grants to Students.
    • HEERF grants to students (HEERF Student Share) are intended to go DIRECTLY TO STUDENTS for their expenses related to the disruption of campus operations due to the coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses.
  • The CRRSA Act (HEERF II) Provided Sandburg $2,636,911.
    • Of this amount $587,526 will be used to provide emergency financial aid grants to students. 
  • The ARP Act (HEERF III) will provide Sandburg $4,515,215.
    • Of this amount $2,330,867 will be used to provide emergency financial aid grants to students.

 

HEERF INSTITUTIONAL GRANTS 

 

HEERF STUDENT GRANTS

EMERGENCY FINANCIAL GRANTS TO STUDENTS UNDER THE CARES ACT EXPENDITURE REPORT:

Section 18004 (e.) Heerf Student Share Reporting

 Report Date

Amount Spent

Cumulative Student Expenditures

Students Awarded

Notes

5.10.2020

$578,200

$578,200

1015

 

6.23.2020

$1,600

$579,600

1015

 

8.7.2020

$0

$579,600

1015

 

9.17.2020

$7,726

$587,526

1022

Student CARES Act: 100% expended.

10.10.2020

$0

$587,526

1022

Quarterly Update - No change

1.7.2021

-$700

$586,826

1021

$700 restored to account for uncashed check.

4.5.2021

$700

$587,526

1022

Student Cares Act: 100% expended.

7.8.2021

$572,245

$1,159,771

2014

 

Awarding Method: July 2021 - Present

STUDENT ELIGIBILITY

To qualify for the funds, students had to:

  • Be enrolled as of June 30 for Summer Semester 2021.

 

AWARDING

  • The first round of funds included Pell eligible students and students who are enrolled for Summer 2021. 
  • Additional awards and/or award increases are available by completing the Sandburg Foundation Crisis Grant application, or request for HEERF Funds through the Financial Aid Office.

 

AWARD AMOUNTS

  • Awards of $150 were given to any student enrolled in 1 or more credits.
  • Additional awards were made based on Crisis grant applications, or request for HEERF allocations.  Award amounts varied from $100 to $1000.

AWARDS TO STUDENTS

Number Of Students:

  • 603: Students enrolled on June 30, 2021.
  • 603:  Students awarded
Awarding Method: April 2021 - June 2021

STUDENT ELIGIBILITY

To qualify for the funds, students had to

  • Be enrolled as of March 16 for Spring semester 2021.
  • Be a U.S. citizen or national, permanent resident, or other eligible non-citizens.

 

AWARDING

  • The first round of funds were given to Pell eligible students and students who had verified citizenship or permanent residence by filing a FAFSA in the previous five years.
  • A second round of awards will be given to students who are enrolled for Spring 2021 and complete the application verifying citizenship or permanent residence. 

 

AWARD AMOUNTS

  • Awards of $550 were given to any student enrolled in 10 or more credits.
  • Awards of $250 were given to students enrolled in 9 or fewer credits.
  • Additional awards were made based on Crisis grant applications, or request for HEERF allocations.  Award amounts varied from $100 to $1000. 

AWARDS TO STUDENTS

Number Of Students:

  • 1566: Students enrolled on March 16, 2021.
  • 1211:  Students with documentation on file of US Citizenship
  • 321: Email invitation to submit application to verify citizenship
  • 1236:  Awards made from applications

 

To identify eligible students, Sandburg obtained a list of students enrolled after March 16, 2021 for Spring semester 2021.  Students with documented citizenship were automatically awarded and notified via email of the award.  Students without any record on file of citizenship were sent an email and asked to submit an online application to verify citizenship.  Applications opened on March 17, 2021 and closed on April 20, 2021.

Awarding Method: March 2020 - March 2021

STUDENT ELIGIBILITY 

Our initial plan was to provide a portion of the funds to all enrolled student's including our Dual Credit students, however, guidance from DOE required the institution to limit awards to students who qualified under the 484 of the Higher Education Act.

File a FAFSA for the calendar year 2019-20, or 2020-21 to determine eligibility under section 484 of the Higher Education Act as follows:

  • Be enrolled or accepted for enrollment in a degree or certificate program.
  • Not be enrolled in elementary or secondary school.
  • Be making satisfactory academic progress.
  • Not owe an overpayment on Title IV grants or loans.
  • Not be in default on a Title IV loan.
  • Submit a FAFSA for calendar years 2019-20 or 2020-21, including the student signature on the statement of educational purpose and a valid Student SSN.
  • Be a U.S. citizen or national, permanent resident, or other eligible noncitizens.
  • Have Selective Service registration verified.
  • Have a Social Security Number verified.
  • Have returned fraudulently obtained Title IV funds.
  • Not have fraudulently received Title IV loans in excess of annual or aggregate limits.
  • Have repaid Title IV loan amounts in excess of annual or aggregate limits if obtained inadvertently.
  • Not have a federal or state conviction for drug possession or sale, with certain time limitations.

 

AWARDS TO STUDENTS

Number Of Students:

  • 1725: Students enrolled on March 20, 2020.
  • 1211: U.S. Residents beyond High School.
  • 1015: File the FAFSA and qualified for CARES payment on May 10, 2020*

To identify eligible students, Sandburg searched the enrolled students, removed dual credit, foreign, and students who had not filed a FAFSA, students who were not meeting SAP requirements, students who had not satisfied items listed under 484 of the higher education act listed above. We recognize all students experienced costs due to the closures, so Sandburg included all students who had filed a FAFSA regardless of income and /or financial need.

Remaining funds will be allocated to students who File a FAFSA, meet the 484 of the higher education ACT requirements and who are actively enrolled for Spring, Summer, or Fall of the calendar year 2020, and who submit a request through the CRISIS Grant Program through the Carl Sandburg College Foundation

 

AWARD AMOUNTS

Awards were based on credit hours enrolled as of March 20, 2020. Courses dropped prior to that date will not count when determining eligibility. The average credit hours enrolled was 10.31 credits.

  • Awards of $700 were given to any student enrolled in 10 or more credits.
  • Awards of $350 were given to students enrolled in 9 or fewer credits.

 

CARES EXPENSES AND AWARD LIMITATIONS

Sandburg allowed anticipated costs for Shelter at Home and remote learning as follows: While all students may not experience all of these costs, this represents costs that a student could experience due to the pandemic.

  • Increase in utilities and home necessities $200 per month.
  • Increase in food, cleaning supplies, and general household expenses of $200 per month.
  • Allowance of $60 per month for improved internet capacity and phone access understanding multi-family members need access to services.
  • Technology and course materials, printing supplies, and required for online learning $600 per term. This would include the upgrade of phones, routers, computers, printers, and supplies necessary to operate while learning remotely.
  • Health care costs $50 per month for medications, facemasks, office visits, etc.
  • Child-care expenses $600 per month for students with qualifying children.

The cost outlined here establishes the budget within which CARES Funds can be allocated. Remote learning for Sandburg for Spring is based on two months for Spring 2020 and Summer 2020 and total costs range from $1620 to $2820 for each period. Students will not be asked to report individual costs, however, the total amount of CARES funds to an individual student cannot exceed these thresholds without further documentation from the student.

By cashing the check or utilizing the direct deposit, students acknowledge they experienced cost related to the disruption of campus operations.

GUIDANCE PROVIDED BY THE INSTITUTION

PAYMENT PROCESS

  • Students are paid via check or electronic funds disbursement if selected on the student account.
  • These funds are paid to the student DIRECTLY, as required by the Department of Education.
  • Students with outstanding balances to the college received the entire disbursement. Any balance due to the college should be paid using the normal billing procedures. 

 

USE OF FUNDS

The purpose of these funds, as outlined under the HEERF Student Share, is for expenses related to the disruption of campus operations due to the coronavirus, such as food, housing, course material, technology, health care, and child-care expenses and cost of education.

 

WHAT YOU NEED TO KNOW ABOUT CARES FUNDS:

  • DO NOT report this as income when filing a FAFSA.
  • This is not considered financial aid when calculating financial aid and award eligibility.
  • This is NOT considered taxable income. 

 

OTHER FINANCIAL OPPORTUNITIES FOR STUDENTS

We appreciate congress making this money available for our students and we realize this does not solve all the financial hardships students may face. The following may be available to help students during this time: 

  • If you have experienced a loss of job or benefits and you do not already qualify for the maximum amount of financial aid, you may be able to file a Special Conditions request for 2021-22.
  • You may qualify for a pandemic internet subsidy called “Broadband Benefit.”  Broadband Benefit is a discount on internet costs of up to $50 per month.
  • Immigrant families may qualify for Rental & Utility Assistance. Requirements can be found here. For assistance with the application process, there is a Welcome Center open Tuesdays 4-6 PM & Fridays 10AM - 5 PM, and is located at 117 S. 1st St. Monmouth, IL. 
  • Immigrant families may also qualify for cash assistance through the Illinois Coalition for Immigrant and Refugee Rights. For more information please visit https://www.icirr.org/covidil