Notification of Rights under FERPA for Postsecondary Institutions
The Family Educational Rights and Privacy Act (FERPA) provides students certain rights with respect to their education records. These rights include:
The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student’s education records that the student believes is inaccurate. Students may ask the College to amend a record that they believe is inaccurate. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the College may disclose education records without consent to officials of another school in which a student seeks or intends to enroll.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Carl Sandburg College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Carl Sandburg College’s Directory Information Public Notice as required by $99.37 of the regulations.
Carl Sandburg College agrees with the intent of the Family Educational Rights and Privacy Act of 1974, and has set forth the procedures for compliance with it.
The procedures of compliance with the Act will be published in the Student Handbook. More extensive FERPA information is available on the College web site www.sandburg.edu.
A complete and detailed inventory of educational records maintained by campus offices is included in the information on the College website. The inventory is open to inspection by students upon signed request.
The following data is considered by Carl Sandburg College to be "directory information" and will be released on any student, unless the student signs a request to limit release:
Name and address, including telephone listing, local, permanent, e-mail and photograph.
Parent name and address (for news releases only).
Major field of study.
Dates of attendance.
Class and full-time/part-time status.
Approved candidacy for graduation.
Degrees and awards received.
Most recent institution attended by student.
Participation in officially recognized activities and sports.
Weight and height of athletic team members.
Birth date will be validated only when furnished by the person making inquiry, for positive identification of the student.
In order to prevent the dissemination of any personal data, a signed "stop of release" must be filed in the Records & Registration Office (forms available there) no later than the end of the second week of classes in each semester. The Registrar will accept a request to stop release for other off-campus uses at any time the student signs such a request in the Registrar's Office. The stop of release will remain in effect until the Registrar's Office is notified. Notification to remove the stop of release must be made in person or writing by the student, and notarized.