Application Process

Financial Aid Application Timing

It is the student’s responsibility to have financial aid in place or pay his/her tuition and fees by the tuition deadline. It normally takes about four weeks to process your federal student aid application and seven to ten business days once documents are submitted to Carl Sandburg College. Loans take approximately two weeks to process once the loan request form is submitted.

Tuition is due to the Business Office approximately three weeks before each semester begins. Keep in mind that financial aid can be a long process. If your financial aid has not been processed by the tuition due date, you will need to pay in full or sign up for the College´s payment plan. In order to ensure that your financial aid is in place by the tuition due date, you should file your FAFSA by May 1 for the fall semester, October 15 for the spring semester (for new students who did not file a fall FAFSA), or March 1 for the summer semester. If you are transferring your financial aid from another institution, please contact the Financial Aid Office on how to start the aid transfer process.

Late Applications

Late applicants should allow four weeks for processing after the Financial Aid Office receives the federal student aid data. Loan processing requires two weeks after the Loan Request Form is submitted. The Financial Aid Office will process late applications as quickly as possible; however, late applicants should make other arrangements to meet payment deadlines until financial aid funds can be released. 

Reapply Annually

You must reapply for financial aid each academic year.


FSA ID stands for Federal Student Aid Identification and must be used to log in to certain U.S. Department of Education websites. Your FSA ID identifies you as someone who has the right to access your personal information on websites such as the Free Application for Federal Student Aid (FAFSA®) at


One-third of all financial aid applications are selected for a process called "Verification." Verification is the process of checking the accuracy of information students provide on financial aid applications. Information you provide may be selected for verification by our Financial Aid Office or by the U.S. Department of Education. Students whose aid applications are being verified will not receive financial aid funds, including funds through the Federal Direct Loan Program until the verification process has been completed. The process may be lengthy, and some students may be determined ineligible for aid. 

Special Conditions

Some individuals may experience special circumstances that are not reflected in the aid application. If you experience a loss of job or benefits, a death, or divorce, you may qualify for special consideration. Special Conditions applications may be submitted after June 1 and only after the student has been awarded or denied federal student aid based on the initial application. Special Conditions may affect federal aid programs and, in some situations, the State of IL MAP Grant. Please go to the Financial Aid Forms page or contact the Financial Aid Office for a Special Conditions application. You must apply each year. 

Free Application For Federal Student Aid (FAFSA)

The Central Processing System (CPS) processor must receive a student's FAFSA by June 30. A paper FAFSA must be legible and mailed to the Federal Student Aid Programs' address listed on the FAFSA in time for the processor to receive it by the June 30 deadline. 

Student Aid Report

A school must receive a Student Aid Report with a calculated Expected Family Contribution (EFC) while the student is still enrolled for the award year. Applications that are rejected will not meet this requirement.

Verification Documents

For Pell Grant recipients selected for verification, the school must have verification documents and a Student Aid Report with a calculated EFC no later than 90 days after the last day of enrollment or August 15, whichever is earlier.

Other Required Documents Awarding Aid

The college must receive all required documents while the student is still enrolled for the award year.

Student Loans

The Student Loan Request must be submitted 20 working days prior to the last date the student is enrolled. Promissory Notes must be signed within 20 working days from the last day of the semester. Summer loans are processed for the semester.


MAP funds will be awarded as long as funds remain available from the state.  We encourage students to apply by December 1 in order to be considered for the State of IL MAP Grant.

IVG Notice Of Eligibility

Fall term — January 15; Spring term — May 25; Summer term — September 15. Notices received after the date and before June 30 of the following year will be submitted for payment. These claims may be prorated or unpaid, depending on the funds available.


Financial Aid Office
Location: Main Campus E101
Phone: 309.341.5283