Verification Process

The Department of Education has regulations to ensure that only eligible students receive financial aid. Verification is the process used to confirm the data provided on the FAFSA. It is to the students benefit to submit all requested items as quickly as possible since the financial aid file cannot be reviewed or completed until verification is complete. If there are any differences found between information reported on the FAFSA and the actual figures provided in the verification documents, Sandburg will submit the corrections on the student behalf. The financial aid award will be based on the corrected information.

How will I know if I am selected for verification?

The financial aid file may have been selected for verification randomly by the federal processor, or because the file appears to have errors or conflicting information. It could also be selected by the financial aid office. If the file is selected by the federal processor, there will be an asterisk (*) next to the Expected Family Contribution (EFC). If selected for verification by Sandburg, our office will notify the student. 

What documents do I need to submit?

If the Student Aid Report (SAR) has been selected for Verification, Sandburg will add the required documents in the mySandburg account.  If documents have not arrived after a few weeks, our office will mail the forms to the students home address. Not all applicants will be asked to submit the same documents. Student’s may be asked to provide different documents than submitted in previous years.

Verification documents may include IRS Tax Transcripts, a completed Verification Worksheet, or other documents. In some circumstances, students may be requested to go back to the  FAFSA application and use the IRS Data Retrieval Tool to download income information. If a student is unable to use the IRS Data Retrieval Tool, they may submit an IRS Tax Return Transcript by contacting the IRS at www.irs.gov. Students may no longer submit copies of tax returns (IRS 1040, 1040A or 1040EZ).  

If I am selected for verification, am I required to send additional documentation?

A students file will not be complete until all requested documents are received and processed by Financial Aid Office. The verification process may delay the awarding of financial assistance if corrections need to be submitted to the federal processor.  

Deadline to Complete Verification

Please be sure to respond to requests for documentation in a timely manner to avoid delays in processing and applying financial aid to student accounts. Students must provide the required documentation as soon as possible, but no later than three weeks prior to the end of the semester or before withdrawing from classes.

The majority of financial aid funds are awarded on a first-come, first-serve basis and until the missing items are submitted to our office, processing of financial aid is not possible. If documents are not returned in a timely manner, Sandburg cannot guarantee the student will receive financial aid.

How do I submit the requested documents?

Please submit all documents with the Student Name and Student ID written clearly at the top of each page. Do not submit original documents unless told to do so. Make copies of what is submitted. To submit Verification documents, bring them to Financial Aid Office, fax them to 309.344.2529, or e-mail them to financialaid@sandburg.edu.

CONTACT US

Financial Aid Office
Location: Main Campus E101
Phone: 309.341.5283
Email: financialaid@sandburg.edu